Responding to Reprimands

This video will give you some basic information on responding to written reprimands. Also see Signing a Reprimand.

When you receive a written reprimand, you should comply with the principal's request to sign it.  Generally, signing the document does not signify agreement.  Your signature simply is the district's proof that you were given the document.  You should check to make sure this is the purpose of the signature line.  If you want to make your intent clearer, you may add a line that says, "My signature signifies receipt only."  Refusal to sign the document could be considered insubordination.

You also have the right to respond in writing to a written reprimand.  If you feel that the criticisms are untrue or inaccurate, explain why.  The response should be concise, your explanations should be factual, and you should stick to the issues raised in the reprimand.  Avoid being argumentative or introducing your personal feelings.  A written response to your principal is not the proper forum for venting your anger or frustrations.  (On the other hand, if you want to write a vent letter, do so, but don't send it.  This might prove to be therapeutic.)  You should be aware that your response may be viewed by other administrators who know nothing about you or your situation other than what they see in writing.

In addition to stating your position, you also may request that the write-up be removed from your file.  Your response can be submitted either as an informal rebuttal or as a formal grievance.  The difference is that filing a grievance enables you to appeal to the next level in the chain of command if you do not get a favorable response.

If you choose to submit a response or grievance, you must do so according to the procedures and deadlines set forth in your district's grievance policy.  Therefore, you should obtain a copy of the grievance policy, and be aware that the filing timelines tend to be very short.

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