Association of Texas Professional Educators
Association of Texas Professional Educators
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How to Run a Successful Local Unit

1. Recruit dedicated volunteer leaders. 

Who might be a committed volunteer? 

  • Active participants in staff meetings 
  • Members of site-based decision-making committees 
  • Volunteers for other groups, such as the PTA 
  • Members who regularly attend school board meetings 
  • Members whose children have recently moved out or left for college 
  • Retired members 
  • Members who indicated an interest in volunteering on their membership applications 
  • Members who might have a knack for a particular role 
  • Young/new educators who show a growing interest in ATPE 

2. Submit officer and campus rep lists. 

For your local unit to maintain an active status, you must have two separate active members serving as local unit officers. You must have different individuals serving as president and treasurer. The president and treasurer cannot be related by blood or marriage. 

Officer and campus rep lists MUST be submitted to the state office each year by June 1. You can submit your officer and campus rep lists by clicking here

3. Foster a team environment. 

Think in terms of what’s best for the local unit, not individuals. Listen with an open mind to the ideas and needs of other team members. Define roles, delegate responsibilities, and stay organized so volunteers will feel their time is well spent.  

4. Take advantage of state office resources. 

Learn about the resources available through Leader Central and in ATPE publications, emails, and membership materials. Contact the ATPE Volunteer Program Coordinator if you have any questions. 

5. Provide volunteers the tools they need for their roles, and give them guidance so these tools can be used effectively. 

Make sure the appropriate volunteers have access to: 

  • Local unit bylaws. 
  • Local unit goals. 
  • An annual budget. 
  • Agendas for meetings. 
  • Local unit charter standards. 

6. Make sure local unit officers understand their volunteer roles. 

Review the Volunteer Roles page with officers and campus reps. 

7. Create goals to keep your team focused. 

Goals should be specific, measurable, and attainable. For example, measure your local unit’s progress toward membership goals by reviewing your local unit’s membership report.  

8. Attend ATPE events to keep your team motivated and informed. 

  • The ATPE Summit prepares new and veteran ATPE volunteers for their leadership roles and gives members the opportunity to represent their local unit by participating in the annual House of Delegates meeting, where members determine ATPE’s future direction. Professional learning and leadership training sessions also take place during this event. 
  • During ATPE political involvement trainings and biennial ATPE at the Capitol events, members learn how to become politically involved and advocate effectively for ATPE’s priorities. 

9. Reward volunteers. 

Some appreciation ideas include: 

  • Door prizes. 
  • End-of-the-year “thank-you” parties. 
  • Handwritten notes with words of encouragement. 
  • ATPE promotional items. 
  • ATPE certificates of appreciation. (Each April, the state office sends personalized certificates to local unit presidents to give to all volunteers listed in state office records.) 
  • Nomination for the Doug Rogers Campus Representative of the Year Award. 
  • Nomination for the ATPE Volunteer of the Month Award.